How a Wedding Planner Saves Your Big Day
You’ve got a ton of tasks to accomplish from the time you get engaged to the day you say ‘I do’. Wedding planning is not as simple as ABCD, no wonder most brides get overwhelmed along the process. It encompasses lots of details, family dramas, deadlines, huge budget, among other stress factors. In as much as you want it to be a fun experience, you might end up getting frustrated and that’s why wedding planners in Tuscany want to help you pull everything together.
When enjoyable activities such as picking bouquets and sending invitations seem more like burdens than blessings, it’s high time you hire a professional for the sake of your peace of mind. You might be wondering what a wedding planner can do. Well, it all depends on you because the organizer is always prepared for a dynamic working environment. That’s what they do- dealing with unpredictability.
In this article, you will find the different types of wedding planners, their duties, and responsibilities, as well as the brilliant benefits they can bestow on your big day.
5 Types of wedding planners
Before choosing a wedding planner, do your homework properly so you find an expert who will adhere to your wishes and help your vision come true. It is of utmost importance that you feel comfortable with them so you can have a smooth time working together. There are various types of wedding planners and here is a selection of the 5 most prominent. Find out what differentiates them so you can make an informed choice.
All- inclusive/full-service coordinator
If you want someone to guide you throughout the entire process from engagement to honeymoon, then a full-service coordinator should be your go-to option. This planner is supposed to assist you in:
- Envisioning your wedding gown
- Finding good vendors
- Advice on the right wedding etiquette
- Adhere to your budget
- Keeping track of the entire planning
- Creation of a wedding day timeline
You could be too busy with other responsibilities in your life that you have no time for the hustle involved in planning a perfect wedding. In this case, a full-time service coordinator will take care of each and every step of the process. However, this level of service commands a higher cost. As explained above, full-service coordination encompasses everything needed to perfect the momentous day. This service gives you an opportunity
You might not afford to hire an all-encompassing coordinator. You can enlist the service of a day-of planner. This expert will render their services just before your wedding. Their job is to tie the loose ends before your wedding. They will also assist in managing the vendors so that your wishes are respected. The main duty of a day-of planner is to orchestrate every activity that will happen on the exact day of the wedding but they will talk to various clients to implement a game plan. They don’t mind managing the decors in case you don’t have a wedding designer or stylist. Basically, a day-of coordinator ensures that the wedding day goes as planned.
If you have a number of occasions to attend on your weekends and you still want to keep track of your wedding guests, a weekend coordinator will suffice. This wedding planner helps your wedding day run smoothly by assisting the guests, rehearsing dinner, and coordinating miscellaneous activities.
You might want to do most of your wedding plans but is important to hire a consultant to lessen the stress involved in wedding planning. A month-of planner can help you tackle some unprecedented scenarios that normally arise days or weeks before the big day. You should also be free to ask for their assistance in last-minute stuff such as scheduling deliveries, paying vendors, and last-minute contract negotiations.
Destination wedding planner
You will need this expert if you are planning your wedding while at a far-off place. You might not be in the city all the time with your future spouse but you need everything in order. In this case, a trustworthy destination wedding planner will be a staple. This person will be involved in venue selection, account for every expense, and meet with vendors. You will also need to be updated with the crucial information you are not aware of such as the political arena, weather, transportation issues, and local occurrences.
Roles of a wedding planner
The first time you meet a wedding planner is the day you set the groundwork for whatever you expect and of course how much they are charging for their services. You have to explain your type of wedding and the logistic details of the big event ahead.
- Venue selection
After you have agreed to the wedding budget, the wedding coordinator starts looking for the right venue. The search is overwhelming and only a seasoned planner knows the best venues around. This is one area where you will get the greatest value from a wedding planner because they have done this multiple times. Different venues are available at different service charges, rental items, accommodation, sizes, and cost of foods and beverages.
An experienced planner starts with calling various venues to find out if the places are available on the exact wedding day. The job of an event planner is to present the best possible solution and speed up the selection process. Most wedding venues are booked one year in advance so the wedding planner takes this as the first step.
Venue contracts are very important and must be read carefully. Bearing in mind that venue booking is the biggest expense; a small mishap can cost you a lot. So, the wedding planner asks the venue manager to hold a date as you continue making up your mind. You will be required to pay a deposit, so make your decisions as quickly as possible. You don’t want to go through the trouble of booking another venue because you couldn’t pay the deposit earlier enough.
- Managing vendors
This is one of the most important duties of a wedding planner. They look over each and every vendor contract you wish to hire. The vendors have to be contacted in advance and this is the duty of a wedding planner. This ensures that accurate information of the vendors is obtained. A good wedding planner does not simply rely on the vendor’s phone numbers; they ensure that they have the correct physical addresses which may be used in emergency cases.
Vendor selection starts as soon as the wedding date is set. The vendors include florists, photographers, videographers, and so on. It is important to book these people in advance and within the wedding budget. When booking appointments, a wedding planner keeps in mind your preferences and the wedding style. If you feel overwhelmed, let the wedding coordinator handle this task on your behalf and you won’t regret.
Your wedding budget influences almost every decision that is to be made. At the very initial stages, the wedding planner starts a comprehensive discussion with you about the entire wedding budget. You might want to handle the budget yourself but it is best if you seek assistance from your wedding coordinator. Before the planner books appointments with a venue manager or any vendor, they ensure that you agree first with the set budget. The last thing a professional wedding planner can do is to upset you or waste your time and money. That is why they help you search for vendors and a venue you can actually afford.
Note that a wedding budget keeps on changing hence the need for effective communication between you and the wedding planner. If along the way you realize that your dream wedding is too much of an expense, you can reduce the budget with the help of your wedding coordinator.
In essence, a wedding planner saves your money. As long as you give a target budget, rest assured that it will be followed. You will be happier knowing that you have a helping hand when it comes to the selection of goods and services that suit your price range.
Nothing could be so upsetting like forgetting an important detail for your wedding. That’s why you need a helper who will not let you forget a thing. There is a lot you need to keep at your fingertips and with the pressure from your guests and family, it’s easier to forget some things. Having a professional planner by your side, you will always be ready for whatever comes up. From catering to entertainment, a wedding planner will not leave a single detail neglected.
There are a lot of details that need to be taken care of. Talk of wedding invitations, menus, dinner rehearsals, welcome letters, place cards, program timeline, flower bouquets, and so on- you cannot manage this all by yourself. Even when you think you can, it is important to have someone remind you constantly of critical details. That way, you will accomplish your plans in a cost-effective and timely manner.
- Selection of bridal party ensemble
You want help with the selection of your bridesmaids’ dresses. A wedding planner can attend bridal salon appointments on your behalf while you take care of other activities. You also need a professional opinion on your choice of color including the flowers, corsages, and boutonnieres. Since a wedding planner has a lot of experience on weddings, they will help you choose the right décor, wedding cake, choice of food, and color of linens. They do all this with the wedding budget in mind.
- Intervening in wedding-day dramas
You cannot predict what will come up during your wedding day. Sometimes, things don’t run as smoothly as expected. There will probably be that family member who wants to spoil the after-party with drunkenness. A wedding coordinator makes sure that the unplanned dramas do not happen. The main idea of a wedding is to celebrate the union of the bride and the groom; other things must be set aside. You will be more at ease knowing that there is somebody ensuring that everything goes smoothly. Then you can relax and have fun on your greatest occasion. Actually, a wedding planner relieves your family members of too many responsibilities so they can have a great moment.
- Keeping time
A wedding planner is involved in the creation of the program line-up. They will ensure that everything is done on time. Without someone to help you keep time, the ceremony might run late at your wedding. The snowball effect is not something your guests will like. That is why your wedding planner creates a comprehensive timeline so that every stakeholder sticks to the schedule.
- Winding up gracefully
Even after the guests leave the reception, your wedding planner’s job is not yet over. It is the duty of the wedding planner to keep safely all your personal stuff. They have to ensure that your wedding gifts are packaged properly and transported to your new home. If the items are too many, they will find volunteers to help in packing. You want to enjoy your honeymoon without worrying about broken flower vases or stolen envelopes. All this will be taken care of so you can conclude the event happily.
Summed up thoughts
As you can see, planning a wedding is an overwhelming undertaking. To make sure that you don’t forget a detail, why not hire a wedding planner in Tuscany? This is not an option for luxurious weddings; you can also do it even with a limited wedding budget.
If you’ve made up your mind to hire a wedding planner, all you have to do is to determine the extent to which this professional should be involved in your plans. Your needs will dictate the type of wedding planner you require- a full-service planner, one-month coordinator, or a weekend organizer. Whichever option you choose, the wedding planner should meet fulfill your concerns which are bound to change over time.
If your wedding planner does their job diligently, in spite of the pressure presented, you can enjoy the most rewarding experience of a lifetime. Start your search for a wedding coordinator and see your matrimonial dreams unfolding.
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